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Round 1 Network Program Idea Submissions Due via our submission portal Monday, January 9, 2023

AM23 will be held October 22-25 in-person in San Antonio, TX.

Submitters of accepted ideas will be responsible for organizing their selected sessions, either in-person or virtually (per your indicated interest). Please see below for additional guidance and information.

     

    Guidelines & Key Changes for AM23

    Having heard our members loudly and clearly, we are striving for AM23 to deliver fewer talking head panels and expanding our offering of hands-on workshops, networking-focused programs, microlearning sessions, and other outside-the-box programming.

    As a result, new for this year we are making three major feedback-driven improvements: 

    1. Limiting the number of panel format presentations 
    2. Extending the deadline for Networks to submit innovative format program ideas
    3. Placing no limit on the number of innovative format ideas Networks may submit

    Accordingly, the 2023 AM Call for Programs will be conducted in two rounds:

    • Round 1: Panel Format Program Submissions
    • Round 2: Innovative Format Program Submissions


    See below for more detail. 

    NOTE: This special Round 2 extension applies only to ACC Networks. Your sponsors must submit all ideas by the Round 1 deadline, regardless of format.

    Round 1 Submissions: Panel Format Programs

    Microphones on table set up for panel discussion

    Each Network will be awarded a maximum of 2-3 panel format programs. You may choose to host fewer; ACC encourages you to focus on the quality of your presentations over the number of programs presented.

    To improve your chances of having a third panel format programs selected, submit: 

    • 1-2 extra program ideas to account for overlapping topics among submitters
    • Program ideas that address legal ethics, non-US jurisdictions, and truly advanced-level content
    • Joint submissions supported by other ACC networks

    Panel Format Program Submissions Due: Monday, January 9, 2023

     

    Access the Submission Portal

      Making Submissions

      Each Panel Format Program Idea submission requires the following information: 

      1. Title
      2. Description
      3. Audience skill level
      4. Duration (60 or 90 minutes for panels, including Q&A)
      5. In-person vs virtual experiences

      SPEAKER NOTE: Plan for 2-4 speakers per panel, which should include one designated moderator

        Round 2 Submissions: Innovative Format Programs

        ACC is invested in continually reimagining the Annual Meeting to ensure that it is the most indispensable learning and networking opportunity for in-house legal professionals every year.

        We know that developing hands-on workshops, networking-style sessions, TED-style talks, etc. requires more time and coordination with potential volunteers. To help, for AM23 ACC Networks are allowed one additional month to develop and submit these types of more-involved program ideas

        PLEASE NOTE: This special Round 2 extension for innovative format program ideas applies only to ACC Networks. Your network sponsors must submit all of their ideas to ACC by the Monday, January 9th deadline, regardless of format.

        Innovative Format Program Submissions Due: Thursday, February 9, 2023

        Access the Submission Portal

         

        Making Submissions

        In addition to the title, description, and other basic information required for panel format program submissions, innovative format program submissions will require: 

        1. A clear description of both the substance AND the interactivity/engagement considerations 
          • WHY? We need to know what actually makes this program innovative, beyond the topic itself
        2. Identification of the Program Organizer that will be responsible for recruiting and preparing speakers if the idea is selected
          • WHY? Given the shortened preparation timeline, we need assurance that this person is on board with your engagement plan as you envision it, and that they’re prepared to undertake the work necessary to bring the plans to fruition
        3. If applicable, a rough estimate of the number and type of facilitators required to successfully deliver the program

        DURATION: Flexible; please specify the amount of time required (i.e., you may choose a duration other than 60 or 90 minutes) 

        SPEAKER NOTE: Please share the number of speakers/facilitators you anticipate requiring on the submission form 

        presenter calls on audience member with raised hand

         

        IMPORTANT NOTE ON AUDIENCE POLLING: 

        Including audience polling, while appreciated, does not—on its own—justify an “innovative format” designation.

        To qualify, you must articulate a novel or sophisticated plan for deploying polling technology to engage the audience beyond, for example, asking multiple choice questions intermittently throughout the presentation. 

        Absent a detailed, qualifying explanation for the polling technology, the program should be considered a “panel format” program and submitted by the initial January 9th deadline. 

          Helpful Resources for Preparing Submissions

          Advanced-level Session Guidance
          Consider this guidance from the outset to ensure that your advanced-level session actually hits the mark.
          Innovative Format Ideas
          Provides proven formats for actively engaging the audience.
          Submission Prep Tool
          Helps organize and prepare your submissions.
          Networks Data Memos
          Outlines network-relevant 2020-2022 resource and programming data.

          Step-by-Step Submission Instructions

          1. Log in to the submission portal
            • You will need to enter your network’s password to prevent unaffiliated sponsors from submitting under your network’s name.
          2. Click on the “Add Program Idea + ” button to begin
             
          3. If one of your ideas is not well suited for sponsor participation, please indicate that on the submission form
             
          4. Once the program information is entered, select a submission status
            • “Save & Edit Later” or “Final Submit;” Only programs marked “Final Submit” by the deadline will be considered for selection
          5. Click “Save Program Idea” and close the box to return to the main screen and add another program idea. (Repeat steps 3-5 as necessary to enter all submissions.)
            • Once all program ideas are entered, use the arrows to rank your program submissions in order of the network’s preference
            • While a high ranking does not necessarily guarantee selection, the Advisory Board defers strongly to these rankings whenever possible during Program Selection
          6. Once complete, click to finalize your submission. You will receive a confirmation email at the address provided
            • You will not be able to edit sessions once your submission is finalized

          Important Dates

          Item

          Date

          Networks Programming Orientation Call

                 Click here to view the recording

          Wed., Dec. 7, 2022 | 2:00 - 3:00 ET
          Program Submission Deadlines

          Panel Format: Mon., Jan. 9, 2023
          Innovative Format: Thu., Feb. 9, 2023

          Program Selection Notifications Sent

          Panel Format: Thu., Feb. 23, 2023
          Innovative Format: Thu., March 9, 2023

          Program Organizer Submission Deadline* Fri., March 10, 2023
          Speaker Submission Deadline** Mon., May 1, 2023
          Course Material Submission Deadline Fri., Aug. 25, 2023

          *ACC confirms Program Organizer and speaker submissions on a rolling basis.
          **Additional speaker selection rules and guidelines will be provided following program selection. ACC reserves the right to decline speakers if they do not meet these criteria.

          Other Submission Information

          • Tips for Preparing Successful Program Ideas

            As you develop each idea, ask yourself...

            • How long should this session be? Conference fatigue is real! Please consider the appropriate scope for your presentation, and the time required to effectively deliver the content.
            • Been there, done that? If you’ve seen a program on this topic before, then articulate what you will do differently that will make yours more valuable.
            • Is this too basic? (Probable answer: Yes.) What can you do to dig deeper into the subject and level-up your program’s appeal for experienced lawyers? 
            • How will you engage the audience? Plan and articulate your vision for making your lessons stick through workshopping, games, audio/video incorporation, or other effective teaching techniques.
              • Submissions that include opportunities to learn and connect with others facing similar challenges are strongly encouraged.
            • What will the attendee actually learn? Proposals that describe specific, practical learning objectives tend to result in higher quality presentations. 
            • What resources will your attendees take back to the office? Identify takeaway materials in advance and develop plans for incorporating them into the presentation. 
            • How big is your potential audience? Hundreds of members from around the globe attend the ACC Annual Meeting; limiting your scope to US issues cuts down on the appeal of your program.
            • Do in-house counsel from large and small legal departments handle or experience this differently? If so, be sure to address that in the description and plan to recruit both types of speakers if your idea is selected.
            • Can I realistically find qualified, available speakers for this program by the deadline? If not, please consider a different submission.
            • Are all of the speakers you hope to invite likely able to travel to speak in person in San Antonio? If not, please submit the idea as a virtual program submission. 
              • For quality control purposes, no hybrid panels will be presented in either format – speakers must be either all in-person or all virtual.
          • 2023 Annual Meeting Curriculum

            This list sheds light on the high-level categories most selected programs will fall into at the meeting. However, we welcome submissions outside the scope of this list.

            • Business & Leadership    
            • Career Development
            • Compliance
            • Contract Drafting
            • Corporate Governance
            • Cross-border/Global
            • Data Privacy & Security
            • Diversity, Equity & Inclusion
            • Employment & Labor
            • Environment & Energy
            • Ethics
            • Government Regulation
            • Health Law
            • Information Governance
            • Intellectual Property
            • Law Department Management
            • Legal Operations 
            • Litigation and Dispute Resolution
            • Negotiations
            • Networking Opportunities
            • Technology
            • Wellness

            For more in-depth insights into any of these areas, please email Rachel Okolski at okolski@acc.com.

          • Making Joint Submissions (with other ACC Networks or Sponsors)

            To demonstrate a higher level of member support for your idea, collaborate in advance with other networks’ Program Chairs and develop joint submissions that cross practice areas. 

            • Only ONE network should submit the joint proposal (“primary network”), designating the partner network on the submission form (“secondary network”).
              • The proposal will only count toward the primary network’s submission count, and the primary network will be responsible for assigning a Program Organizer.
              • The secondary network will be allowed and expected to assist with speaker recruitment, program development, additional resource creation, etc.
              • Both networks will receive all due attribution.
          • Speaker Recruitment Sneak Peek

            Speaker Selection

            •  Panels may consist of a maximum of four (4) speakers total for a 90-minute panel presentation. 
              • We strongly recommend fewer speakers for shorter programs
              • One of the speakers should be assigned to serve as moderator for the session. 
              • Approved in-house speakers will receive a complimentary meeting registration. 
            • In-house Counsel Ratio: In-house counsel should comprise the majority of speakers on every session, absent prior approval from ACC. 
              • Exceptions are granted for programs that recruit regulators, judges, academics, non-legal business leaders, and others that are neither sponsor nor in-house counsel. 
              • Approved non-in-house speakers will be issued a day pass for the day of their speaking engagement.
            • Outside counsel and/or legal service providers may speak on panels only if their organization is a sponsor of the 2023 Annual Meeting. 
            • We are waiving the third-consecutive-year speaker hiatus requirement to celebrate being back in person this year! 
            • ACC reserves the right to decline speakers if they do not meet the criteria.
            • Additional speaker guidelines will be provided following Program Selection.

            Diversity Commitment

            ACC aims for 100% of our sessions to feature women and people of color, and for legal professionals from other underrepresented groups in our profession to be showcased frequently and prominently as well.

            ACC encourages all Program Organizers to put forth candidates with these diversity objectives in mind and reserves the right to reject a proposed panel of speakers if no people of color and women are presented.

            Thank you for being part of ACC’s efforts to promote diversity and inclusion in the legal profession.

          Questions?

          Contact your ACC HQ network liaison and/or programdevelopment@acc.com.

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